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TERMS & CONDITIONS

UK Beach Tour Membership

These Terms & Conditions ("terms") apply to all UK Beach Tour (UKBT) products offered by the UKBT which is purchased via The UKBT website. Please read the terms carefully before making a purchase. Once a purchase has been made, you will be bound by the contract of these terms.

Information about us

You can contact the UKBT if you have queries in relation to your membership or for any other reason on email info@ukbeachtour.com

Your Membership

By filling out a UKBT Membership sign up form and clicking the “Register” button, you are submitting a request to purchase a UKBT membership. All memberships are subject to acceptance by the UKBT.

At the point your membership is confirmed, a legally binding agreement is formed between you and the UKBT on these Terms. The Agreement is always conditional on payment being authorised by your bank.

You agree that your information will be shared to your designated National Governing Body or tournament organiser and both have permission to contact you. Should you wish to know how/why this information is shared, please feel free to get in touch.


The UKBT reserve the right to deny anybody a UKBT membership. If a player is denied a membership, a full refund will be given.

Event Entry

 

By filling out an entry form and clicking the “Submit” button, you are submitting a request to enter into a UKBT event that is directly managed by UKBT. All entries are subject to acceptance by the UKBT.

 

At the point your entry has been submitted, a legally binding agreement is formed between you and the UKBT on these Terms. The Agreement is always conditional on payment being authorised by your bank.

 

You agree that your information will be shared to your designated National Governing Body or tournament organiser and both have permission to contact you. Should you wish to know how/why this information is shared, please feel free to get in touch.

 

The UKBT reserve the right to deny anybody a UKBT entry. If a player/team is denied an entry, a full refund will be given.


Cancellation/Refunds
 

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  • Grand Slams

    • The booker​ can cancel their entry prior to the confirmed entry list date, by emailing info@ukbeachtour.com and will receive a full refund.

    • The booker has 48 hours after the confirmed entry list date to cancel their entry, by emailing info@ukbeachtour.com and will receive a full refund.

    • If a booker cancels their entry after the 48 hours after the confirmed entry list date, they will not receive a refund unless the tournament is full and there is a team/player on the waiting list to directly replace them.

    • Within 48 hours of the tournament, under no circumstances will the Booker receive a refund.

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  • Junior & Club Championships​

    Opens & All other UKBT events

    • ​The booker can cancel their entry up to 14 days before the event, by emailing info@ukbeachtour.com and will receive a full refund.​​

    • If a booker cancels their Activity within 14 days of the event, they will not receive a refund unless the tournament is full and there is a team/player on the waiting list to directly replace them. 

    • Within 48 hours of the tournament, under no circumstances will the Booker receive a refund.

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  • Opens & Other UKBT Events

    • Cancellation policy is subject to event organisers terms & conditions.​

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Event Insurance


In accordance with the UKBT Handbook. The UKBT are not responsible for event insurance of any of the events on the UKBT calendar. All event organisers are responsible for supplying their own personal Public Liability Insurance.

Should the UKBT be present at a UKBT event, the UKBT will be responsible for supplying their own public liability insurance for all of its equipment under the role as exhibitor.

The UKBT take no responsibility for injury, death or loss of personal items at any UKBT sanctioned event.

Filming And Photographic Release Agreement

By signing up to a UKBT Membership, you agree that the UKBT and/or its authorised production company, personnel and event organisers will be filming and taking photographic images during UKBT events. It is agreed that you authorise and give permission for UKBT and its authorised associates to have:

Permission to use any video footage and photographic images taken at any events for exclusive use/broadcast by UKBT and or its associates at no cost in perpetuity in all territories worldwide.

Permission to use any photographic images on any online platform as deemed appropriate for promotional or marketing purposes. This will include social networking sites.

Grant permission for UKBT and event organisers to use any images taken from events for any other marketing or promotional material in perpetuity in all territories.

If you are under 18 to seek the permission of your parent and guardian.

If you do not wish to be photographed or your images used, please notify the UKBT by contacting on info@ukbeachtour.com.

Complaints

The UKBT are committed to ensuring you have a great experience but if you are not entirely happy with your experience please contact the UKBT team in the first instance at info@ukbeachtour.com. With full details of the complaint and the UKBT will attempt to resolve it as quickly as possible.

Data Protection

The Website is operated by UK Beach Tour Ltd. When you make a booking via the Website, UKBT will collect and process the personal information you provide in order to provide the services you have requested and for other specific purposes, subject to your consent. Your personal information is only held by the UKBT and will not be shared with any other parties. If you wish to know more how the UKBT process and store your data, please contact for more information.

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Website Privacy Policy

The policy: This privacy policy is for this website; ukbeachtour.com and governs the privacy of its users who choose to use it. It explains how we comply with the GDPR (General Data Protection Regulation), the DPA (Data Protection Act) [pre GDPR enforcement] and the PECR (Privacy and Electronic Communications Regulations).

This policy will explain areas of this website that may affect your privacy and personal details, how we process, collect, manage and store those details and how your rights under the GDPR, DPA & PECR are adhere to. Additionally it will explain the use of cookies or software, advertising or commercial sponsorship from third parties and the download of any documents, files or software made available to you (if any) on this website. Further explanations may be provided for specific pages or features of this website in order to help you understand how we, this website and its third parties (if any) interact with you and your computer / device in order to serve it to you. Our contact information is provided if you have any questions.

The DPA & GDPR May 2018

We and this website complies to the DPA (Data Protection Act 1998) and already complies to the GDPR (General Data Protection Regulation) which comes into affect from May 2018. We will update this policy accordingly after the completion of the UK’s exit from the European Union.

Use of Cookies

This website uses cookies to better the users experience while visiting the website. As required by legislation, where applicable this website uses a cookie control system, allowing the user to give explicit permission or to deny the use of /saving of cookies on their computer / device.

What are cookies? Cookies are small files saved to the user’s computers hard drive that track, save and store information about the user’s interactions and usage of the website. This allows the website, through its server to provide the users with a tailored experience within this website.

Users are advised that if they wish to deny the use and saving of cookies from this website on to their computers hard drive they should take necessary steps within their web browsers security settings to block all cookies from this website and its external serving vendors or use the cookie control system if available upon their first visit.

Website Visitor Tracking

This website uses tracking software to monitor its visitors to better understand how they use it. The software will save a cookie to your computers hard drive in order to track and monitor your engagement and usage of the website, but will not store, save or collect personal information.

Adverts and Sponsored Links

This website may contain sponsored links and adverts. These will typically be served through our advertising partners, to whom may have detailed privacy policies relating directly to the adverts they serve.

Clicking on any such adverts will send you to the advertisers website through a referral program which may use cookies and will track the number of referrals sent from this website. This may include the use of cookies which may in turn be saved on your computers hard drive. Users should therefore note they click on sponsored external links at their own risk and we cannot be held liable for any damages or implications caused by visiting any external links mentioned.

Downloads & Media Files

Any downloadable documents, files or media made available on this website are provided to users at their own risk. While all precautions have been undertaken to ensure only genuine downloads are available users are advised to verify their authenticity using third party anti virus software or similar applications.

We accept no responsibility for third party downloads and downloads provided by external third party websites and advise users to verify their authenticity using third party anti virus software or similar applications.

Contact & Communication With UKBT

Users contacting us through this website do so at their own discretion and provide any such personal details requested at their own risk. Your personal information is kept private and stored securely until a time it is no longer required or has no use.

Where we have clearly stated and made you aware of the fact, and where you have given your express permission, we may use your details to send you products/services information through a mailing list system. This is done in accordance with the regulations named in ‘The policy’ above.


Email Mailing List & Marketing Messages

We operate an email mailing list program, used to inform subscribers about products, services and/or news we supply/publish. Users can subscribe through an online automated process where they have given their explicit permission. Subscriber personal details are collected, processed, managed and stored in accordance with the regulations named in ‘The policy’ above. Subscribers can unsubscribe at any time through an automated online service, or if not available, other means as detailed in the footer of sent marketing messages (or unsubscribe from all Mailchimp lists). The type and content of marketing messages subscribers receive, and if it may contain third party content, is clearly outlined at the point of subscription.

Email marketing messages may contain tracking beacons / tracked clickable links or similar server technologies in order to track subscriber activity within email marketing messages. Where used, such marketing messages may record a range of subscriber data relating to engagement, geographic, demographics and already stored subscriber data.

Our EMS (email marketing service) provider is; [MailChimp] and you can read their privacy policy in their resources section.

External Website Links & Third Parties

Although we only looks to include quality, safe and relevant external links, users are advised to adopt a policy of caution before clicking any external web links mentioned throughout this website. (External links are clickable text / banner / image links to other websites.

Shortened URL’s; URL shortening is a technique used on the web to shorten URL’s (Uniform Resource Locators) to something substantially shorter. This technique is especially used in social media and looks similar to this (example: http://bit.ly/zyVUBo). Users should take caution before clicking on shortened URL links and verify their authenticity before proceeding.

We cannot guarantee or verify the contents of any externally linked website despite our best efforts. Users should therefore note they click on external links at their own risk and we cannot be held liable for any damages or implications caused by visiting any external links mentioned.

Social Media Policy & Usage

We adopt a Social Media Policy to ensure our business and our staff conduct themselves accordingly online. While we may have official profiles on social media platforms users are advised to verify authenticity of such profiles before engaging with, or sharing information with such profiles. We will never ask for user passwords or personal details on social media platforms. Users are advised to conduct themselves appropriately when engaging with us on social media.

There may be instances where our website features social sharing buttons, which help share web content directly from web pages to the respective social media platforms. You use social sharing buttons at your own discretion and accept that doing so may publish content to your social media profile feed or page. You can find further information about some social media privacy and usage policies in the resources section below.

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